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Record Suspension application

Under the Criminal Records Act (CRA), the Parole Board of Canada (PBC) is the only official federal organization responsible for ordering, refusing to order or revoking record suspensions for convictions under federal acts or regulations in Canada.  

Before taking any steps, please visit the PBC website to find out about the waiting periods and eligibility criteria for a record suspension, and how to submit a record suspension application.

https://www.canada.ca/en/parole-board/services/record-suspensions.html

Please also get and read carefully the Parole Board of Canada Record Suspension Guide before starting your application. It includes step-by-step instructions and all required forms for completing a record suspension application.

To get the Parole Board of Canada Record Suspension Guide, you can:

  • call the toll-free number: 1-800-874-2652; or
  • visit the website

https://www.canada.ca/en/parole-board/services/record-suspensions/official-pbc-application-guide-and-forms.html

  • go to the PBC office at Complexe Guy-Favreau, 200 boulevard René-Lévesque Ouest, Tour Ouest, 10e étage, bureau 1001, Ville-Marie, Montréal, QC, H2Z 1X4.
  • From a company or lawyer of your choice offering assistance services to prepare your record suspension application for a fee.

STEPS TO FOLLOW: LOCAL POLICE RECORDS CHECK

  1. Go to a fingerprinting company of your choice, which must be accredited by the Royal Canadian Mounted Police (RCMP), to have your fingerprints taken, which will be submitted electronically to the RCMP to carry out analysis and report.

You can visit the website https://www.rcmp-grc.gc.ca/en/where-do-get-a-criminal-record-check for more information. Your electronic fingerprint submission must clearly state you are applying for a record suspension. You must wait to receive the response from RCMP before going to step 2.

2. Fill in sections A, B and C on page 1 of 2 of the “Local Police Records Check” form and the top section on page 2 of 2 on the same form (available in the “Parole Board of Canada Record Suspension Guide”). 

NOTE 1: You must request a local police records check for the city (or municipality) where you live now AND each city (or municipality) where you have lived during the last five (5) years (if you lived in that place for three (3) months or more).  To do so, USE AS MANY PHOTOCOPIES OF THE “Local Police Records Check” FORM AS NECESSARY.

NOTE 2: If you represent a company and have been appointed by a citizen to request their police records check, you must provide the following additional documents with the “Local Police Records Check” form:

  • CERTIFIED TRUE copy (by a commissioner for oaths) of two (2) identity documents provided to you by the citizen (including one document with their photo);
  • the original copy of a written consent form signed by the citizen confirming that they authorize you to carry out steps on their behalf with the SPVM. This document must be different from the authorization required in Section C of the “Local Police Records Check”form and is only valid for a period of one (1) year from the date of signature.
    • Here is a consent form template:

“In the scope of a record suspension (pardon) application, I, the undersigned, authorize an employee from the company __________________________ to represent me and send my Local Police Records Check Form to the Service de police de la Ville de Montréal (SPVM) to check my information.

To this end, I authorize the SPVM to conduct checks in all records and databanks accessible to it. The result will be divulged to the company stated above and the Parole Board (PBC). I understand that this consent form is only valid for one year from the date of my signature. ”

3. Attach a photocopy of the response received from the RCMP after your fingerprints are taken to the “Local Police Records Check” form, and a certified cheque, money order or bank draft for $75.00, made payable to “VILLE DE MONTRÉAL”. Please note that we do not accept cash payments.

4. Send the “Local Police Records Check” form (together with all other documents required, if you are authorized to act on behalf of a citizen) and the payment to the following address:

SPVM

Section des équipes en renseignement spécialisé (Specialized Information Teams Section)

10351 Sherbrooke Est, local RCC-14

Montréal (Québec) H1B 1B3

NOTE 1: Please allow four (4) to eight (8) weeks for the SPVM to send you the duly completed “Local Police Records Check” form by mail.

NOTE 2: Please note that delays do exist between a conviction being rendered in court, and the details being accessible on the RCMP National Repository of Criminal Records. This is why a citizen, who has been convicted of a hybrid or indictable offence and whose fingerprints are returned stating NO CRIMINAL RECORD, must ask the court that handed down the judgment for a proof of conviction. This document must be sent together with the “Local Police Records Check” form to the Specialized Information Teams Section.

5. Continue the next relevant steps, as stated in the Parole Board of Canada Record Suspension Guide.